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What You Need to Know About Moving Your Office or Business | Hercules Movers | Commercial Movers  Movers NJ

There are a lot of moving parts when it comes to moving an office or a business.  You’ve likely heard the saying, “Location, location, location,” meaning that where you decide to locate your business could make or break you depending on the business type you own.  It’s absolutely true.  We saw a gym once move from a prime location on a corner with a lot of traffic, just down the road a quarter-mile into a new building, on the backside of it, and their new membership enrollment plummeted.  New memberships are the lifeblood for any fitness facility… This is also true when talking about the city or town in which a business office could be located.  You may want to move to attract a certain type of employee that fits your business’s personality or culture better than another geography.

Below are a few points you should know before you make an office move:

Location, Location, Location

Why are big tech companies located in Silicon Valley?  Why are big tech companies located in the Seattle area?  Why are the mom & pop clothing stores, etc. on main street America?  It all boils down to location.  You need to go where the employees and customers are.  Not necessarily in that order and not necessarily the same for every business type.  Google doesn’t need to be on the main street in small-town USA, and Joe’s furniture doesn’t necessarily need to be in Mountain View, CA right next to Google (but it may help them sell more furniture).  Not everyone needs to be in Dallas, Miami, or San Francisco, either.

If, however, you are looking to relocate your business, you may want to start looking for up and coming towns and cities that are transforming themselves.  These locales may have the migrating population, culture, and demographics you need for your business to thrive.  Let’s take Austin, TX for example.  Once a small city with a low cost of living, and a thriving music scene, soon became a hub for Internet startups because it was so inexpensive to live there.  Now Austin is a thriving technology town, with a vibrant population of technologists’ branch offices, and headquarters to some of the most dynamic software companies in the world.  Denver Colorado is/was another one of these cities.  It exploded with new people when the Cannabis market hit legal status.  Now is a thriving city of farming, technology, and much more supporting the specific vertical markets.

Whatever your reason for moving, you may want to make it a more strategic one for the survival of your business.

Moving Your Business

This may be the hardest thing you have ever done for your business.  There is a LOT to take into consideration.  Besides the obvious, are you relocating employees?  Are you hiring and training new employees in your new office location?  How will that impact your business?

Just as important as hiring the right team members in the new location, is the decision to hire the right moving company for the job.  Will they be handling just the move?  More than the move?  Will they be the group working with your IT team to set up your furniture and help ensure that the networking is set up correctly for your first day in the new office?  It doesn’t matter if your business is large or small.  Seriously, it doesn’t.  What matters is that the process is handled by a reputable, professional organization that is going to help you achieve your goal.  Remember, the moving company will be moving computers, printers, copiers (likely), file cabinets full of paperwork, networking infrastructure, inventory, etc.  It is more comprehensive than you know if you are of any size…  This is why a reputable moving company like Hercules Movers, Inc.  Hercules will ensure a safe moving process for your company.

The last thing a business wants to do is spend a ton of money that you do not have to.  Make sure you get a comprehensive estimate and understand any additional costs that may be involved in the move.

If you are expanding, downsizing, looking to declutter your office, etc. feel free to reach out to Hercules Movers, Inc. and ask us about our storage space for your items.   We’ll even move them to our facility for you.  You can contact us at 732-324-2500 or fill out our form here:  https://www.herculesmoversinc.com, and we will provide you with a no-obligation competitive quotation.

 

 


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Reasons Businesses May Choose Non Office Storage Spaces | Hercules Movers, Inc | NJ Movers

For the same reason one might use a self-storage facility for their extra “stuff,” businesses have a unique requirement to keep records on paper, and in many cases outgrow the office space they are in… They require more space, and sometimes, may have to think outside the box to get it… Here are a few reasons why a business may choose a non-office storage facility.

Extra Space for Their Paperwork, Inventory, etc.

It will come as no surprise that just like your home, businesses may need extra storage as well.  Many organizations fill their offices with filing cabinets, fill them up with paperwork, and then may need to keep those paper records for audit purposes, review, etc.  Once those filing cabinets are full, they are near impossible to move without more than one person.  They’re heavy objects, to begin with.  What do you do with that paperwork you may never reach into again unless there is an audit, or you need to locate a record of something once every 10 years?

The same can be said for inventory.  If you are a growing business that needs to store inventory and still want to keep your office looking professional, it has to be put somewhere.  A storage facility or storage unit may just be the place for your temporary inventory stash.

By moving your inventory or large bulky file cabinets into storage, you’re creating a more professional, organized, minimalist look for your office.  It will be more appealing to your staff so that they do not feel boxed in on a daily basis.

If this describes your business, you should think about a storage unit or a storage warehouse where you can have occasional access to your ‘stuff.’

A Better Security Option

Sometimes out of sight is out of mind.  If you have items (such as inventory), your records are sensitive, or you have a compliance requirement, off-site storage may be your only real option.  Additionally, if records are in the office and not accessed on a regular basis when someone does need something, they may not return it immediately, and possibly misplace a critical piece of information.

From an inventory perspective, keeping your inventory off-site, also keeps it out of the hands of those that might help themselves to something they do not have the right to take.

This of course all depends on your requirements.  A storage facility may or may not have to be climate controlled, may require security cameras, biometrics, or none of those items.  Even if you do not need them, they could benefit your peace of mind in the long run…

Quickly Expand

Putting inventory or other records in storage helps you quickly expand your business by allowing you to utilize space that may have otherwise been taken up by bulky cabinets or pallets of goods.  If you need to get that extra person hired and working quickly, your best bet is to put your records in storage if you can and not have to move to a new office… We’ll get into that shortly.

Lease Requirements

Maybe you are growing and deed to move offices, but are in the middle of your rental lease, and breaking it is not a good financial option for you.  It rarely is.  Maybe the move to that new state of the art building just isn’t possible for the next 18 months, and you have to make five new hires.  Your only option may be to lease another office, usually a very expensive venture with personal guarantees, first month, security deposit, and sometimes last month’s lease payment upfront.  What if those five employees don’t work out or your business has to pivot and/or downsize?  A storage facility may be the best option for you, and less expensive than adding a new office for those new employees…

Not mentioned is storage for furniture “if” you have to downsize.  If you are leasing, financing, or do not want to part with office furniture for future expansion, storage is an excellent way to keep those items out of sight until you require their use.

It’s Less Expensive 

Everything we’ve written in this blog post up to this point leads up to this statement.  “It’s just less expensive to put inventory, records, and or other critical items you need to keep in storage, than any other option.”  This is especially true if you want some level of security, an insured facility, and peace of mind.

If you are expanding, downsizing, looking to declutter your office, etc. feel free to reach out to Hercules Movers, Inc. and ask us about our storage space for your items.   We’ll even move them to our facility for you.  You can contact us at 732-324-2500 or fill out our form here: https://www.herculesmoversinc.com, and we will provide you with a no-obligation competitive quotation.

 


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