For the same reason one might use a self-storage facility for their extra “stuff,” businesses have a unique requirement to keep records on paper, and in many cases outgrow the office space they are in… They require more space, and sometimes, may have to think outside the box to get it… Here are a few reasons why a business may choose a non-office storage facility.
Extra Space for Their Paperwork, Inventory, etc.
It will come as no surprise that just like your home, businesses may need extra storage as well. Many organizations fill their offices with filing cabinets, fill them up with paperwork, and then may need to keep those paper records for audit purposes, review, etc. Once those filing cabinets are full, they are near impossible to move without more than one person. They’re heavy objects, to begin with. What do you do with that paperwork you may never reach into again unless there is an audit, or you need to locate a record of something once every 10 years?
The same can be said for inventory. If you are a growing business that needs to store inventory and still want to keep your office looking professional, it has to be put somewhere. A storage facility or storage unit may just be the place for your temporary inventory stash.
By moving your inventory or large bulky file cabinets into storage, you’re creating a more professional, organized, minimalist look for your office. It will be more appealing to your staff so that they do not feel boxed in on a daily basis.
If this describes your business, you should think about a storage unit or a storage warehouse where you can have occasional access to your ‘stuff.’
A Better Security Option
Sometimes out of sight is out of mind. If you have items (such as inventory), your records are sensitive, or you have a compliance requirement, off-site storage may be your only real option. Additionally, if records are in the office and not accessed on a regular basis when someone does need something, they may not return it immediately, and possibly misplace a critical piece of information.
From an inventory perspective, keeping your inventory off-site, also keeps it out of the hands of those that might help themselves to something they do not have the right to take.
This of course all depends on your requirements. A storage facility may or may not have to be climate controlled, may require security cameras, biometrics, or none of those items. Even if you do not need them, they could benefit your peace of mind in the long run…
Putting inventory or other records in storage helps you quickly expand your business by allowing you to utilize space that may have otherwise been taken up by bulky cabinets or pallets of goods. If you need to get that extra person hired and working quickly, your best bet is to put your records in storage if you can and not have to move to a new office… We’ll get into that shortly.
Maybe you are growing and deed to move offices, but are in the middle of your rental lease, and breaking it is not a good financial option for you. It rarely is. Maybe the move to that new state of the art building just isn’t possible for the next 18 months, and you have to make five new hires. Your only option may be to lease another office, usually a very expensive venture with personal guarantees, first month, security deposit, and sometimes last month’s lease payment upfront. What if those five employees don’t work out or your business has to pivot and/or downsize? A storage facility may be the best option for you, and less expensive than adding a new office for those new employees…
Not mentioned is storage for furniture “if” you have to downsize. If you are leasing, financing, or do not want to part with office furniture for future expansion, storage is an excellent way to keep those items out of sight until you require their use.
It’s Less Expensive
Everything we’ve written in this blog post up to this point leads up to this statement. “It’s just less expensive to put inventory, records, and or other critical items you need to keep in storage, than any other option.” This is especially true if you want some level of security, an insured facility, and peace of mind.
If you are expanding, downsizing, looking to declutter your office, etc. feel free to reach out to Hercules Movers, Inc. and ask us about our storage space for your items. We’ll even move them to our facility for you. You can contact us at 732-324-2500 or fill out our form here: https://www.herculesmoversinc.com, and we will provide you with a no-obligation competitive quotation.